Replacing Your Shared Drive with Alfresco - Open Source ECM
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1) Alfresco replaces traditional shared drives with a virtual file system that provides better document management capabilities than a standard file system, including search, version control, metadata, and collaboration tools. 2) It utilizes a rules engine and smart spaces to automate processes like metadata extraction and workflow. Rules can be created to organize, structure, and enrich content. 3) Alfresco provides a virtual file system via several protocols like CIFS, WebDAV, and FTP to emulate a shared drive and allow dragging and dropping of files while also enabling server-side actions.
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Replacing Your Shared Drive with Alfresco - Open Source ECM
- 1. Alfresco Replacing your Shared Drive Michael Farman www.alfresco.com
- 2. The Worlds Most Popular CMS ● is.....The Shared Drive ● Familiar to users - just another Windows Explorer drive ● “It's on the shared drive” ● Shared drive challenges ● Difficult to find – no search ● Difficult to capture context • Project_Deathstar_Functional_Specification_V0.2_Draft_02-08-2008-MF.doc ● It's it the right version? • No version control or history ● Security suits a filesystem not how people work with documents ● I want to collaborate on this • Lock and update • Review and approve • Comments and Discussions • Reuse • Publish on intranet, website ....
- 3. Alfresco Architecture ● It's all about choice...
- 4. Striving for Simplicity rather than Complexity ● Address the paradigms that users know best ● Replace shared file drives with Virtual File System ● Office Integration ● Simple rules automate manual processing ● Portal Integration ● Google-like search, Yahoo-like browsing ● Templates to encourage reuse, simplifies use and provides web access 1) File System Emulation 2) Rules Engine 3) Web Client
- 5. Simplying Document Management – Mass Deployment ● Replace shared file drives with Virtual File System ● Automatic Metadata Extraction ● Simple Rules Automate Manual Processing ● Folder or task based Workflow ● SmartSpaces ● Folders, Content, Rules ● Zero Footprint Client
- 6. Smart Spaces - Rules ● Rules are applied to a 'Space' ● Rules make a space 'Smart' ● Rules are triggered by an Event ● Inbound – content arriving into a space ● Outbound – content leaving a space, moved, deleted ● Update – content being modified ● Rules are filtered based on conditions ● All Items (no filter) ● Items with a specific MIME Type (e.g. PDF) ● Specific Content Type Applied to a specific aspect File name pattern (e.g. *-context.xml) ● Falls within a Category (e.g. Region, Language) ● Rule filter can be applied to 'NOT' ● e.g. Not in MIME ype *.pdf ● No limit on the number of conditions that can be applied to each rule
- 7. Smart Spaces - Actions ● Items that successfully meet the rule conditions have an 'Action' applied to them ● Actions can be run manually ● No limit on the number of actions per rule ● Rules are used to organise, structure, enrich content in the repository ● Used in conjunction with: ● Alfresco Web Client ● FTP ● WebDAV ● CIFS (Shared Network Folder) ● Web Services API ● Use your imagination!
- 8. The Alfresco Virtual File Systems ● Common Internet Filesystem (CIFS) ● Also know as Server Message Block (SMB) ● WebDAV ● HTTP based file editing and management on remote servers ● FTP ● File Transfer protocol ● NFS ● Commonly used with Unix systems
- 9. Alfresco CIFS File System ● Provides true file system based access to Alfresco repository ● Root path: <machinename>AAlfresco ● Can mount as shared drive ● Alfresco or NTLM with Passthrough (SSO) ● Drag n' drop files into Alfresco ● Edit content directly with other applications ● Network folders can be Smart Spaces ● Virtual Desktop Actions • Trigger Alfresco actions our launch Web Client ● Supports both DM store and WCM AVM Stores
- 10. Alfresco CIFS - The Technology ● 2 Types of Implementations: ● Java – Any platform ● Java socket based implementations of the SMB/CIFS protocol that can be used on any platform ● NetBIOS – Windows Only ● Windows specific interface that uses Win32 NetBIOS API calls via JNI code ● The default configuration will use the NetBIOS based code under Windows and the Java socket based code on other platforms.
- 11. CIFS Virtual Desktop Actions ● How can I control behavior if there's no client install? ● Automatic Versioning (optional) ● Trigger server side actions via the client ● Standard Actions ● Checkin/Checkout ● Display Details ● Web Client Browse ● Configured using: ● file-servers-custom.xml ● file-servers.xml commented out sample actions ● Extended using: ● JavaScript ● Java – Provides access to the full Alfresco Java API ● Desktop Executables
- 12. Configuring your File Systems ● Standard config in: ● ..WEB-INF/classes/alfresco/file-servers.xml ● Override (always!) using: ● ..WEB-INF/classes/alfresco/file-servers-custom.xml ● Used to add to or replace config from file-severs.xml ● e.g. To replace use replace=”true” in xml tag • <config evaluator="string-compare" condition="Filesystems" replace="true"> ● Supports both: ● Protocol specific configuration ● Shared configuration ● Troubleshooting ● Privileged ports on non Windows platforms ● No-network – Install Loopback Adapter ● See wiki and forums
- 14. Further Information ● Content Community ● http://www.alfresco.com ● Alfresco Wiki ● Technical information on configuration, administration and customisation ● http://wiki.alfresco.com/wiki/File_Server_Configuration ● Alfresco Forums ● Community Postings ● Alfresco Staff ● http://forums.alfresco.com ● Alfresco Forge ● Contributions from the community • E.g. Metadata extractors, transformations …. ● http://forge.alfresco.com
- 15. Alfresco Replacing your shared drive Questions? Michael Farman www.alfresco.com